Save Time and Money With Streamlined Benefits Management and Compliance

DECEMBER 2, 2025

HR leaders are expected to balance daily administrative demands with strategic priorities that drive businesses forward; however, it is often those relentless tasks of managing benefits and compliance that can get in the way of achieving those bigger picture goals. HR teams are under constant pressure to meet critical deadlines, avoid penalties and fines, and maintain employee trust and engagement.

When HR professionals are bogged down by these tasks, their ability to focus on strategic planning, employee engagement, and organizational growth is limited. Imagine what the team could accomplish if they could redirect their time and energy from repetitive work to initiatives that move the business forward:

• Design initiatives that increase employee engagement and retention
• Implement data-driven strategies to optimize benefits spending and improve employee outcomes
• Lead change management and workforce development projects
• Build a leading culture focused on continuous improvement
• Manage benefits compliance proactively

Empowering teams to do their best work begins with proactive planning and thoughtful support designed to help businesses meet essential demands and achieve broader goals.

How USI Can Help

USI’s service team helps HR leaders feel confident that their employee benefits are being managed with care, and reclaim valuable time and resources. We have made significant investments in our service teams and client tools — allowing us to work closely with employers to identify needs and goals, and provide guidance and resources to help effectively manage employee benefits.

Instead of simply responding to issues as they arise, USI’s service team helps organizations:

• Map out the year with a clear, actionable service calendar so nothing falls through the cracks.
• Anticipate compliance requirements to avoid last-minute scrambles and reduce the risk of penalties and fines.
• Streamline employee inquiries so HR can focus on higher-priority objectives.
• Provide employees with easy, on-demand access to benefits information, reducing interruptions and confusion.

USI’s nationally networked technical resource teams provide additional benefits expertise and tools to help employers:

• Stay ahead of regulatory changes and reduce the risk of fines with comprehensive compliance checklists, templates, and tools. For example, failing to provide summary plan descriptions can result in a penalty of up to $110 per day per participant.
• Access real-time benefits and compliance support through an interactive HR management platform. These services are valued at ~$2-3 per employee per month, or $30,000 a year for a 500-employee organization.
• Enhance employee understanding of their benefits and boost engagement with custom benefit guides, along with communication planning and resources. These resources also help employers meet annual notice requirements; failing to provide required notices can result in a penalty of $100 per day per affected individual, per notice.
• Optimize plan design and spending with customized benefits analytics and reporting. USI provides a broad range of solutions designed to lower the overall cost of health plan spending by 3% to 5% or more (savings of ~$300,000 to $500,000 for a group spending $10 million on benefits per year).

Make the most of every day with services and support designed to help HR leaders meet essential requirements and remain focused on business growth. Contact your USI representative or email ebsolutions@usi.com to learn more.